--- title: "Collection manager" canonical: "https://support.appfire.com/space/AHP/649531257/Collection%20manager" format: markdown --- > Macro (aura-html) > 📝 A **collection manager** user must have **space administrator permission** in a space and must be **member of the Confluence user group** added to the **Collection Managers** group in the app [global configuration](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649693784). The **collection manager **can [create a collection](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649790626) and manage the collection settings ![image](media://194f96d3-ce6b-4289-a956-906e3f97cbe2) - add and edit the collection name and description - add and edit the users who can view and/or contribute snapshots to the collection The **collection manager **is also a user that sets up a space (in which they are a space administrator) for snapshot publishing and manages the collections added to or linked to the space. ## Set up snapshot publishing A **collection manager** is the space administrator who can set up snapshot publishing in a space using the [space snapshot publishing dashboard](https://appfire.atlassian.net/wiki/spaces/AHP/pages/650249262). ![image](media://cdf1a10d-c57e-4ab8-9ea1-9a7655d1377d) Once snapshot publishing is setup in a space - the **collection manager **can create, link and manage collections in the space - snapshots can be created in the space and added to the collections in the space snapshot publishing dashboard Other users who are **collection managers** can - link collections created in this space to spaces for which they have space administrator permission > 📝 To link a collection created in another space, the space administrator needs **contributor permission** for the collection set by the creator of that collection. Users in the space will also need **contributor** permission to add a snapshot. This allows snapshots from different spaces to be added a collection by users who have been given contributor permission for that collection. > ℹī¸ The source space, snapshot version and publishing information for each snapshot in a collection is displayed in the snapshot publishing dashboard. ### Add and link collections ![image](media://9458de65-e6c7-4259-808c-e442acc215e4) In the snapshot publishing dashboard a collection manager can - [create a new collection](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649790626) in the space using **Add Collection** - [link an existing collection](https://appfire.atlassian.net/wiki/spaces/AHP/pages/650348255) in the instance to the space using **Link Collection** drop-down menu ### Manage collections ![image](media://ae34d841-32b5-4107-aa30-78aa8c3290eb) For each the collection linked or added to the space a collection manager can [use the collection ellipsis menu](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649858264) to - manage a collection including users who can [view a collection](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649825986) or can [add a snapshot to a collection](https://appfire.atlassian.net/wiki/spaces/AHP/pages/650152994) *that they have created* using **Edit** - delete a collection *that they have created* using **Remove** - [unlink a collection](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649824873) from the space using **Unlink** A collection can be linked to the space, where the space administrator (who has [collection manager global permission](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649693784)) is not the collection creator. The space administrator must have [contributor permission](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649531433) for the collection to be linked. Once linked they can only **View** the collection settings (name, description owner, viewers, contributors) or **Unlink** the collection. ![image](media://1fe46fc0-5bf7-4f1d-afb3-d8fcfdb51a23) The **Remove **option is only enabled for the collection owner. > 📝 The **Edit** collection settings option is displayed for the user who is the collection owner. ### Manage snapshots ![image](media://9b8573f2-20e5-4387-8f54-644596ed6a6a) For each snapshot in a collection a collection manager can [use the snapshot ellipsis menu](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649824873) to - [link or move an existing snapshot in the space](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649824873) to one or more collections listed in the snapshot publishing dashboard - [set or change the hierarchy](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649725444) of a snapshot in a collection A collection manager can also create and add a snapshot from a source Confluence document for any collection they have created in a space or linked to a space. ## Collection permissions > Macro (excerpt) > > The collection manager can configure the user permissions for the collections they have created (owner). > > > ℹī¸ A collection is created by default with viewer and contributor permission for all users in the instance. > > ### Viewer permission > > A collection manager (owner) can [add or edit users and user groups who can view](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649825986) the collection ([collection viewers](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649792746)) > > ![image](media://c2a668b4-019a-4ca6-9755-82770f23a639) > > Collections can be viewed using the [collections global viewer](https://appfire.atlassian.net/wiki/spaces/AHP/pages/650119475). > > ### Contributor permission > > A collection manager (owner) can [add or edit users and user groups who can contribute](https://appfire.atlassian.net/wiki/spaces/AHP/pages/650152994) a snapshot to the collection ([collection contributors](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649531433)). > > ![image](media://80e0ade0-bdbd-41be-bf77-4519cf00b3c2) > > A user with **collection contributor permission** can also view the collection. > > The [collection contributor](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649531433) must have Confluence **view** and **edit** permission for the source Confluence document to create a snapshot. > > To link a collection created in another space, the space administrator needs [collection contributor permission](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649826352) for the collection. > > > 📝 A space administrator who is a **collection manager** can only manage users for a collection they have created. ## Related pages **User Guide - Snapshot Collections** > Macro (contentbylabel) **Snapshot Publishing Guide - Collections** > Macro (contentbylabel)