--- title: "Snapshot Collection" canonical: "https://support.appfire.com/space/AHP/650117828/Snapshot%20Collection" format: markdown --- > Macro (aura-html) ## Collection users The [collection manager](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649531257) is the space administrator who created the collection. The collection manager configures the collection permissions to manage the Confluence users and user groups who - can view the collection ([collection viewers](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649792746)) - contribute to the collection ([collection contributors](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649531433)) > 📝 The collection manager must be a space administrator and be a member of the user group added to **Snapshot Publishers** in the app global configuration. ## Creating a collection A **[collection ](/wiki/spaces/AHP/pages/615023514)**[can be created](/wiki/spaces/AHP/pages/615023514) by a space administrator in any space that is enabled for snapshot publishing using the space tools snapshot publishing dashboard. ![image](media://f626d880-1c2d-4526-891d-59c07d5cc9da) > 📝 A space enabled for snapshot publishing creates a default collection for the space. This collection name is the **spacekey** for the space. To [create a new collection](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649790626) in the space - choose the **Add Collection** button And add the following details for the collection - name - description - Confluence users and user groups who can view the collection - Confluence users and usergroups who can contribute snapshots to the collection The collection is added to the snapshot publishing dashboard in the current space. On a Confluence document in the space, the added collection will be available as a collection option in the snapshot publishing popup to add a snapshot document. > ℹī¸ If a user is not added as a **contributor**, the collection will not be available to add a snapshot document in the snapshot publishing popup for that user. ## Managing collections in a space A space administrator manages collections that are linked to a space using the space snapshot publishing dashboard. ![image](media://7edfcef7-02a0-4e71-9fbb-8e7630f7dd7a) A space administrator can - [link a collection](https://appfire.atlassian.net/wiki/spaces/AHP/pages/650348255) from another space using the **Link Collection** dropdown menu to select the collection - [manage existing collections](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649858264) added to a space using the ellipsis menu option for each collection - manage the snapshots added to each collection using the ellipsis menu option for each collection [Linking a collection](https://appfire.atlassian.net/wiki/spaces/AHP/pages/650348255) created in another space allows users in the current space to add snapshots from the space to that collection The ellipsis menu option for each collection is used to [manage an existing collection](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649858264) in the space - **Edit** to change the collection settings - name, description, viewers, and contributors - **Remove** to delete collection (deletes the collection from the instance and it will no longer be accessible) - **Unlink** to unlink the collection from the current space (no additional snapshots can be added to the collection from this space) > 📝 The** Edit** and **Remove** options will only be accessible if the current space administrator is also the collection manager for the collection. ## Viewing collections Collections and the snapshot documents added to each collection are viewed using the [Collections global viewer](https://appfire.atlassian.net/wiki/spaces/AHP/pages/650119475) in the Confluence header menu bar. ![image](media://d9e1231c-ed92-432d-88b2-d8bd8f76af8b) For the current user, the [viewer](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649792746) is displayed in the **My Collections** sidebar the collections - created by the user (user is the [collection manager](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649531257)) - with current user view permission (the user has been added as a [collection viewer](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649792746)) - with current user contributor permission (the user has been added as a [collection contributor](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649531433)) ![image](media://4a027214-697f-4cda-bbdc-d04a01331578) Choosing a collection displays the snapshots in the collection. The [viewer](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649792746) displays the selected snapshot document - in HTML or PDF format - [metadata](https://appfire.atlassian.net/wiki/spaces/AHP/pages/650249304) > ℹī¸ The **View** option in the [snapshot publishing popup](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649856621) on a Confluence page with an existing snapshot can also be used to open the [collections global viewer](https://appfire.atlassian.net/wiki/spaces/AHP/pages/650119475). ## Related pages **User Guide - Snapshot Collections** > Macro (contentbylabel) **Snapshot Publishing Guide - Collections** > Macro (contentbylabel)