---
title: "Snapshot Publishing"
canonical: "https://support.appfire.com/space/AHP/650215885/Snapshot%20Publishing"
format: markdown
---
> Macro (aura-html)

> Macro (excerpt)

> 📝 If a Comala Document Management workflow is applied to a document, [snapshot publishing can be configured to occur on a workflow event using a workflow trigger](https://appfire.atlassian.net/wiki/spaces/AHP/pages/650314102).

## Who can create a snapshot of a space page or blog post?

> ℹ️ To snapshot publish a space document you need
> ℹ️ 
> ℹ️ - [permission](https://confluence.atlassian.com/display/DOC/Space+Permissions+Overview) to **view** and **edit** the page or blog post
> ℹ️ - be a member of the Confluence group added as a **Snapshot Publishers Group** in the [Comala Publishing app global configuration](https://appfire.atlassian.net/wiki/spaces/AHP/pages/649757793)
> ℹ️ 
> ℹ️ You also need to be added as a **collection contributor** to at least one **snapshot collection.**

## Snapshot publishing status

A Confluence page will display a snapshot publishing status byline (if snapshot publishing is enabled for the space).

![image](media://c67d01ef-c5aa-494f-b868-ae332e4881be)

The snapshot publishing byline can be used to open the **snapshot publishing popup** to create a snapshot and add it to one or more snapshot collections.

![image](media://ed8eb4be-613e-4464-becf-71654a46be65)

The byline is updated to display the current snapshot publishing status for the document.

![image](media://7bec72d3-018c-43b7-9a05-3d4f8f7b7b10)

The popup content is also updated to display

- the current snapshot publishing status
- the last snapshot creation date
- the user who created the snapshot
- the collections the snapshot is currently added to

A **View** button is added. This opens the **global collection viewer** to display all the collections that the current user is able to either view (has been given **collection viewer** permission) or contribute a snapshot (has been given **collection contributer** permission).

## Managing snapshots in a collection

Snapshots can be organized and shared by creating a **Collection** and adding chosen snapshots to a **Collection**. A snapshot can be added to one or more different **Collections**.

The creator of a **Collection** (the **Collection Manager**) can manage the users and usergroups who can

- view the **Collection**
- contribute a snapshot to the **Collection**

Users who can create a collection must be a space administrator and also added as a member of the Confluence user group added to the global snapshot configuration dashboard.

Snapshots can be added to a collection from any space if

- the collection is linked the space
- a user has been contributor permission for the collection

> 📝 To link an existing collection created in another space, the space administrator must have at least **contributor** permission for the collection.

Collections can be viewed in Confluence using a **Collection global viewer** accessed through the Confluence top header menu. Each page snapshot is displayed in pdf or html format. 

> 📝 Space content can also be copied to another space in a one-off copy action using **Copy Space**. The target space set for **Copy Space **is not linked to the target space set in the [copy space configuration](https://appfire.atlassian.net/wiki/spaces/AHP/pages/650250776) for the space.