---
title: "Moving custom field data to system fields (Assignee & Status)"
canonical: "https://support.appfire.com/space/AIP/10256429/Moving%20custom%20field%20data%20to%20system%20fields%20(Assignee%20%26%20Status)"
format: markdown
---
> Macro (aura-html)

With the update to AIP v7.0, `Assignee` and `Status` have become default system fields. This guide explains how to move data from custom fields you might have been using to these system fields. 

We'll cover two scenarios: updating the `Assignee` and `Status` fields.

## Steps 

### Step 1: Select the assets to update

There are two methods to select assets for updating:

- **Via Checkbox**: Manually select the assets using checkboxes and choose the **Update Selected** option from the **Bulk Operations** menu.
- **Via Filter**: Use filters to select assets and then select **Update All** from the **Bulk Operations** menu.

### Step 2: Choose the field for update

Once you've selected the assets, a pop-up window will appear. Choose the system field you want to update:

- **For Assignee:** Select "Assignee (System)" from the list.
- **For Status:** Select "Status (System)" from the list.

Click **Continue** to proceed to the field selection step.

### Step 3: Specify the data to transfer

At this stage, specify the source from which the data will be transferred:

**Assignee:**

> 📝 **Important:**
> 📝 
> 📝 If the assignee information in a text attribute does not correspond to a valid Jira username or user key, it will not be transferred and will be ignored during the update process.

1. Choose **Jira User Picker (Assignee)** if the assignee data is currently held in a user picker field.
2. Optionally, select **By Another Text Attribute** if your assignee information is stored in a text attribute.

Ensure the correct data source is selected for a smooth transition.

**Status:**

For Status, this section won't be applicable. You'll define the mapping between your custom list box options and the system fields (Status and Substatus) in Step 4.

### Step 4: Update the assets

**Assignee:**

Once the Assignee data source is configured:

1. Click **Update** to apply the changes to the selected assets.
2. Monitor the progress in the *Bulk Operations Status* pop-up window.

**Status:**

Here's how to define mappings for Status updates (this is not applicable for Assignee):

1. Search for assets with the specific status you want to map (for example, `Deployed`).
2. Click **Update All** from the *Bulk Operations* menu.
3. Select **Status (System)**, and click **Continue**.
4. Choose the corresponding system field value based on your custom list box option (for example, `In Use` for `Deployed`).
5. (Optional) If your custom list box has sub-statuses, select the corresponding sub-status value (for example, `Available` for `Ready to Use`).
6. Click **Update** and monitor the progress in the *Bulk Operations Status* window.
7. Repeat steps 1-6 for any other custom list box options you want to map.

### Step 5: Verify the update

After the process completes, verify that the data has been successfully moved to the system fields (`Assignee (System)` or `Status (System)`).

![image-20240530-220545.png](media://066baec5-4fe1-4677-9f96-dbf21ef7a30d)

The process is completed, and the **List Box (Status) **field has been moved to **Status (system)** field. 

![image-20240530-220606.png](media://934b9f33-f81a-411a-86cc-643176de96e1)