---
title: "System fields"
canonical: "https://support.appfire.com/space/AIP/10257056/System%20fields"
format: markdown
---
> Macro (aura-html)

System fields are pre-defined core fields provided by the app. Unlike Attributes, they do not require any initial setup from the user. You can simply activate or deactivate these fields based on your requirements.

## Configure system fields

To control which system fields appear for specific Asset Tpes, you can use the **System Field Schemes** screen. Here, you’ll see the entire list of System Fields Schemes in your instance. These schemes allow you to define a set of enabled fields for different categories of assets.

### Create a system field scheme

1. Navigate to **Assets** > **Settings**.
2. From the sidebar, click **System Fields Schemes**.
3. Click the **Create system field scheme** button.
4. Provide a name and, optionally, a description of your scheme for easier identification.
5. Select the system fields you want to enable for this scheme. The *Status* and *Assignee* system fields are available for all assets.
6. Click **Save**.

> 📝 The system fields that are enabled will appear in the right column of the asset interface.

### Assign a system field scheme

You can assign a system field scheme to either an Asset Type Scheme or an individual Asset Type:

- **Asset Type Scheme:** If no System Field is assigned to the Asset Type Scheme, the Default System Field Scheme will be active for that Asset Type Scheme.
- **Asset Type:** If no System Field is assigned to the Asset Type, the parent of that Asset Type (Asset Type Scheme) will be active for that Asset Type.

You can view and edit your Default System Field Scheme in **Assets **>** Settings **>** System Fields Schemes**. To assign a System Field Scheme to an Asset Type Scheme or Asset Type, follow these steps:

1. From the app's top menu, click **Asset Type Schemes**.
2. Select an Asset Type Scheme, and click **Configure**.
3. Depending on your use case, navigate to the **System fields configuration** section** **under Asset Type Scheme or Asset Type, and click **Configure**. The *Select system fields scheme* screen appears.
4. Select one of your System Field Schemes**.**
5. Click **Assign selected scheme**.

## List of system fields

The table below lists the available system fields, their data types, and brief descriptions:

| **System Field Name** | **Data Type** |  |
| --- | --- | --- |
| **Status and Substatus** | - **In Stock:** Available, Reserved, Defective, Pending Repair, Pending Install, Pending Disposal, Pending Transfer, Pre-allocated
- **In Use**
- **In Transit:** Available, Reserved, Defective, Pending Install, Pending Disposal, Pre-allocated
- **On Order**
- **In Maintenance**
- **Retired**
- **Missing:** Lost, Stolen | Captures the overall lifecycle stage of the asset and its specific condition within that stage. |
| **Assignee** | Jira User | The Jira user responsible for the asset. |
| **Owner** | Jira User | The owner of the asset. |
| **Managed by** | Jira User | Specifies the user or team managing the asset. |
| **Reserved for** | Jira User | Displays the user the asset is reserved for. |
| **Belongs to group** | Jira Group | Shows which group the asset belongs to. |
| **Quantity** | Number Long (no decimals) | Tracks the number of identical assets. |
| **Asset tag** | Text | Unique identifier for the asset. |
| **Serial Number** | Text | Serial number specific to the asset (if applicable). |
| **Location** | [Location](https://appfire.atlassian.net/wiki/spaces/AIP/pages/10257000) | Links the asset to a defined location within the system. |
| **Install Date** | Date | The date the asset was installed. |
| **Cost** | Number Float (with decimals) | Captures the asset's acquisition cost. |
| **Invoice Number** | Text | Stores the invoice number associated with the asset purchase. |