---
title: "Asset filters & subscriptions"
canonical: "https://support.appfire.com/space/AIP/10257152/Asset%20filters%20%26%20subscriptions"
format: markdown
---
> Macro (aura-html)

This document explains how to create, manage, and utilize asset filters and subscriptions in the Asset Navigator.

## Filters

Filters are essentially saved searches for assets. You can create filters to quickly find specific sets of assets you use frequently.

### Create new asset filter

1. Navigate to **Assets** > **Asset Navigator**.
2. Refine your search, then click **Save as**. The *Save asset search filter* screen opens.
3. Fill in the form:

| **Filter Option** | **Description** | **Who can see this option** |
| --- | --- | --- |
| **Filter name** | A brief and unique name to identify your filter. | Any user |
| **Description** | Provide additional context about the filter's purpose. | Any user |
| **Shared Group** | Make the filter accessible to specific groups for shared use. Only you can modify it. | Any user |
| **Add to my favorites also** | This filter will appear on Asset Navigator's "Favorite Filters" menu. Private for the user. | Any user |
| **Add as global filters menu for everyone** | This filter will appear on Asset Navigator's "Filters" menu. All users will see this shortcut. | App or Jira admins |
| **System filter** | This filter can be used for Custom Field configuration. | App or Jira admins |

4. Click **Save**.

### Update Filter

1. Open the filter you want to modify. There are two ways to open (run) an asset filter:
  - **Favorite Filters** and **Filters** dropdowns
  - **Filters** tab on **Asset Navigator**
2. Adjust your search criteria as needed.
3. Click **Save** to confirm the changes.

### Asset Navigator filter features

**No filter is selected:**

![image](media://af0b7052-7938-4597-8e62-3a1f08af32b4)

**Filter is selected:**

Click **Star** to add a filter to favorites or remove from.

![image](media://d8676570-a9da-4b3d-8531-04c368812999)

**Filter is modified:**

![image](media://27850d7d-53c5-4e2f-9975-0c17426ef4b7)

### List of filters

To see a list of your available filters:

1. Choose **Assets** > **Asset Navigator**.
2. Click the **Filters** tab.

Asset admins and Jira Admins see all filters, but other users only see the **Favorite**, **My**, and **Shared with me** filters.

## Subscriptions

Subscriptions allow you to receive periodic notifications based on the results of an asset filter. You'll be alerted whenever new assets match the filter criteria.

### Subscribe to a filter

There are two ways to subscribe to an asset filter:

**Method 1:**

1. Run the desired filter in the **Asset Navigator**.
2. In the filter details section, click the **Subscribe** button.

**Method 2:**

1. Open the **Filters** tab.
2. Locate the filter you want to subscribe to. You can also access it from the *Subscriptions* section (if available).
3. Click **Subscribe**.

### Subscription options

![image](media://077a83fe-eac2-497a-9cb9-76fffa131835)

- **Recipient groups – **Select the groups that should receive the subscription notifications.
- **Send owner – **Include the filter owner in the notification recipients (at least one recipient is mandatory). If only "Send owner" is selected, the subscription becomes personal.
- **Schedule – **Choose the frequency of notifications (e.g., "At 09:30, every day"). A summary of the schedule will be displayed.
- **Cron expression (Advanced) – **For users with advanced knowledge, a Cron expression option allows for more granular scheduling customization. You can use [this website](https://www.freeformatter.com/cron-expression-generator-quartz.html) to configure Cron expressions.