---
title: "Scheduling Reports for Automated Delivery (Subscriptions)"
canonical: "https://support.appfire.com/space/ART/1577125513/Scheduling%20Reports%20for%20Automated%20Delivery%20(Subscriptions)"
format: markdown
---
> Macro (aura-html)

The application allows to schedule saved reports so that they are delivered via email to specified recipients at a regular interval/frequency. 

In order to achieve this, a subscription needs to be setup for the report. Once set, the add-on automatically runs the report in the back end at the defined frequency and emails the report results in an excel format to the listed recipients. 

This article explains how to setup a subscription and related details.

## **Setting up a Subscription**

![Create Email Subscription](media://06b149db-dd65-4c80-9929-0b7e42c091f8)

> 📝 **Configure the application link for report subscriptions**
> 📝 
> 📝 - When you navigate to **My Reports **>** Email this report**, if the application link has not been configured, you will see the **Application link needed **dialog box with instructions for setting it up. For more information, refer to [Configure the Application link (Jira hosted only)](https://appfire.atlassian.net/wiki/spaces/ART/pages/1578565633).
> 📝 - After setting up the link, the report subscription form is displayed.

3. On the subscription form, you can select the recipients as well as define the frequency at which the report should be scheduled for a run.
  1. **Email recipients**: Select the users, who should receive the report via email
  2. **Do not send email if the report does not contain any data**: Check this option to be alerted *only* in case the report returns any data.    
For example, a weekly timesheet report showing users with logged time less than 40 hours
  3. **Publish the results to a public link after each run**: Check this option to publish the report with each run. The published URL can be shared with any stakeholders, who do not have access to Jira, and the published view will refresh with each scheduled run
    - The published link will be available under My Saved Reports tab in the Published View column after first run
    - The link will also be included in the outgoing email along with report attachment
  4. **Schedule**: Define the frequency at which the report will run automatically
    - Specify at what **frequency within a day **the report should run. For example, you can specify the hours and minutes for the timing options - once per day, every 3 hours, every 2 hours, and every hour.
    - **Daily**: if daily is selected, only time needs to be specified
    - **Days per week**: define days of the week the report should run at the specified time
    - **Days per month**: define day of the month or every 1st, 2nd, etc. day of the month at the specified time
    - **Every 2 weeks**: define the day of the week and time the report should run every two weeks. A preview below the schedule shows the selected day and time, for example: *Every 2 weeks on Tuesday at 5:45 PM*.
  5. **Email Template**: The add-on has a default template that is used for all subscription emails. If a user has created a custom template under **My Report → My Preferences **then that template becomes the default template to be used for subscription emails. The add-on further provides an option to have a special custom template per report (as an exception to using the template defined under preferences)

## **Editing and Deleting a Subscription**

Once a subscription is setup, **Email this Report** changes to the next run time as shown below. Clicking that link opens up the edit window which is similar to the setup window described above.

![My Report_Edit_Subscription](media://e68f69fd-2c0c-4956-a296-bd4191e84b42)

In addition to editing the subscription, you can click **Delete** to edit subscriptions that are no longer needed. 

![Subscription_delete.jpg](media://ef35ab69-203e-4867-bfda-4d084e8a4e54)