---
title: "Capacity per period report"
canonical: "https://support.appfire.com/space/BPEdc/2533851849/Capacity%20per%20period%20report"
format: markdown
---
## About the Capacity per period report

Generate a capacity report for a given period.

| **Field** | **Description** |
| --- | --- |
| Name | Name of the report. |
| Category | You can group capacity by:<br>- total (this report allows you to see a total sum calculated for a given period of time, which is not possible in the Resources module. The capacity/workload total lets you easily see if a workload in a given project is above or below capacity)
- per skill
- per team
- per user. |
| Value | Conditional field (unavailable for the reports in the "total" category).<br>Select a skill, team, or user the report will be generated for. |
| Aggregation | You can aggregate capacity data by:<br>- total
- week
- month. |
| Start/end date | Optional field.  
Specify the time window a report will cover. Data outside of the specified period is omitted in the calculation. |

![Capacity chart](media://4a107617-e5e7-4243-82b9-3cdb38227636)

## Report data

The report data is expressed as a number of hours.

The report is based on:

- Capacity (as calculated in the Resources module - if capacity was overwritten in the  capacity panel of the Board module it is ignored)
- Workload (workload is based on the Original Estimate, but can be overwritten).

| **Column** | **Data** |
| --- | --- |
| 1st column | Total capacity |
| 2nd column | Distributed workload (used capacity) |
| 3rd column | Remaining capacity (when the distributed workload exceeds total capacity, the number can be negative) |

### Workload

Workload is based on the Original Estimate.

In the "manual" contouring mode you can distribute more or fewer workload hours than the Original Estimate suggests. **Only the distributed workload is taken into account when generating a report.**

![Contouring mode set to Manual](media://53e5a25a-4cea-44f3-848a-c3bab285c33d)

Workload contouring can affect the report. 

<details>
<summary>Expand an example</summary>

The Original Estimate is set to 8h. 

![Original estimate set to 8](media://8e6c94c4-b36e-4757-8ee7-17c21cefef74)

Task duration is 4 days (based on the start/end dates).

![A task highlighted in Resources panel](media://04212423-9e41-430c-a1ae-f8704c16564f)

The task Begins on the last two working days of the month.

![Resource panel, workload highlighted](media://8d5f09c3-c0ad-4d20-9a94-f0e50df07143)

The workload contouring is set to "front-loaded". 

![Countouring mode, front loaded](media://5555fd8b-6d4f-40a9-8674-962fe66a5725)

Result: 

In a monthly report, the entire workload is distributed to April. The task contributes zero workload to the May report.

![Workload for a week](media://8a2d0400-bd07-4187-b476-f1968dcf3bb8)
</details>

### Limitations

The report covers only data that fits within the Box period. Using the 'date range' filter won't expand the report beyond the start/end date of the Box. If the period of your tasks extends beyond the Box period, modify the Box start/end date to encompass all your tasks. 

## Portfolio box

In a portfolio, you need to select the Box a report will cover. 

![Capacity report form, Project highlighted.](media://c8bb754e-74d4-4c67-b575-8bf220d6bd3b)

![Portfolio in project tree](media://1b370b88-6ca4-4964-956f-464abfcf5323)