---
title: "Absences"
canonical: "https://support.appfire.com/space/BPEdc/2534343593/Absences"
format: markdown
---
The list of user absences is visible on the individual’s details page.

![administration-individual-page-absences.png](media://619fe41c-268d-4ad5-9ca1-f4ff0d0ac8e0)

## Where to add absences

Individual absences can be added by:

- The App admin or App resource admin on the BigPicture Administration > Resources > Individuals page.
- Users on their My settings page. Once a user adds an absence, it automatically appears on the [individual’s details page](https://appfire.atlassian.net/wiki/spaces/BPEdc/pages/2533918122) in Administration. See the [Manage absences](https://appfire.atlassian.net/wiki/spaces/BPEdc/pages/2533458605) page.
- Users in the Resources module. See the [Manage absences](https://appfire.atlassian.net/wiki/spaces/BPEdc/pages/2533458605) page.

Absence days are automatically **greyed out** on the timeline as non-working days and reduce resource capacity. The App will prevent you from scheduling a task on a non-working day. 

## Absence types

There are five types of absences available:

- Holiday
- Leave at request
- Maternity leave
- Sick leave
- Other reason

Absences are sorted based on their start date (chronological) - the newest items are at the top, and the oldest items are at the bottom (regardless of the order in which items were created). 

![image2021-5-18_14-58-41.png](media://42b7a486-dfe5-4019-80fd-d2ff1b455375)

## Add absences

### **On a resource's page (individual’s details page)**

1. Go to the **Individual’s details page**.
2. Click **+Add new**.
3. Provide the following data
  1. Name
  2. Start date
  3. End date
  4. Comment (if needed)
4. Adjust the **Half-day absence in selected days** toggle if needed.
5. To add another absence, check the **Add another** box.
6. Click **Add** to confirm.
7. The absence will immediately be visible on the list.

> ℹ️ Absences can't overlap. If you try to add an absence, you will see a warning message at the bottom of the pop-up box.

### User-submitted absences

Absences can also be submitted on the **My Settings** page and in the **Resources module**. To learn more, see the [Manage absences](https://appfire.atlassian.net/wiki/spaces/BPEdc/pages/2533458605) page. 

Jira/App Admin must first enable the users to self-manage their absences in their profile settings by toggling the [Absences are self-managed by App’s user](https://appfire.atlassian.net/wiki/spaces/BPEdc/pages/2535489863) option.

### Half-day absences

Partial absences can be planned for individuals. When adding an absence, enable the **Half-day absence in selected days** toggle. Individual’s capacity (based on their workload plan) is halved for the absence period. A full day off is greyed out in the Resources module. A half-day off is not greyed out. 

![image](media://bd78c450-5d7f-45ba-809d-18a289d79d59)

## Edit absences

Click the **Edit** icon to modify an absence.

![image2021-5-13_16-5-29.png](media://2495d2a8-0080-4150-815e-79acff01b348)

## Delete absences

Click the **Delete** icon to remove an absence.

![image2021-5-13_16-5-51.png](media://8c0f05bf-0ce2-44fb-9553-f34342769c75)

## Own absences 

In **My settings **(icon in the upper right corner of the main view), **Absences**, you can view and manage your own absences:

- Add new absences
- Edit existing absences
- Delete existing absences

![Absences on the pesonal settings page.](media://e16cee16-bb66-4805-97da-1828a9d2cace)

Check this interactive demo for more information:

> Macro (iframe)