---
title: "Workflow state"
canonical: "https://support.appfire.com/space/CDCCL/631472415/Workflow%20state"
format: markdown
---
> Macro (aura-html)

## Overview

When a workflow is applied to a page or blog post, the [content byline Item](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/629971180) is added to the page/blog heading.

![image](media://37244704-46dc-4863-b950-4b02c667cbe4)

> ℹ️ At any one time, a document can only be in one state in the workflow.

Each state in a workflow has a unique name and attributes. These include

- the [transitions ](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/631472284)that are available from that state to another state
- whether a content review can be undertaken in the state
- the ability to assign reviewers to the content review
- whether the state transitions if the content is updated

## Workflow state

The name of the current state of the document is shown next to a colored status indicator circle. In the example above, this is the **Review** state.

You can click the **state** link to open the [workflow popup](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/631472518)**.**

![image](media://ee64f794-1237-40fe-a626-cb78748beb30)

Any user with **View** and** Edit** permission can approve or reject the content.

> ℹ️ If you assign a specific user using **+Add Reviewer, **only this user is able to approve or reject the content.

If the circle on the **content byline** is filled, it means you (as the current user viewing the content) are assigned to a content review.

> 📝 In this workflow the **Rejected** state is hidden in the progress tracker bar unless the content is in the **Rejected** state. If the **Reject** button is highlighted by a reviewer the state is displayed as the destination state for the approval decision.

## Workflow final state

In each of the Comala Document Control workflows, a single state in a workflow is set as the **final** state in the workflow for your content. 

For a **final** state, the default color is green for the byline item state indicator circle.

![image](media://6cdc3d84-8cbc-4b2b-9034-213b9d565f2e)

When the content transitions to another state in the workflow the version of the document created on the last transition to this final state is viewed through an additional breadcrumb in the document subtitle.

![image](media://0cdd1a34-ba4e-4ddc-abac-242684ce35aa)

Choosing <span style="color: #97a0af">**View approved**</span> displays the latest approved version. In our example, the **Approved** state is the final workflow state.

![image](media://5f85a793-5ebd-47a3-9169-3abd240582a5)

> 📝 There is no access to the workflow popup when viewing this latest approved version.

Choosing the **Approved** tick breadcrumb displays details of the version of the content being displayed.

The <span style="color: #97a0af">**View pending approval**</span> breadcrumb links back to the latest draft content version.

## Remove view and edit restrictions from a workflow final state

A space admin can [configure the space](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/630952034) to automatically remove any **view** and **edit** page-level restrictions for all users/groups for the document on the transition to the workflow **final** state.

![image](media://f2412a83-4fd7-4752-aaef-29d6a1402daa)

## Related pages

- [https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/629971180](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/629971180)
- [https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/631472518](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/631472518)