--- title: "Workflow state dialog box" canonical: "https://support.appfire.com/space/CDCCL/631472518/Workflow%20state%20dialog%20box" format: markdown --- > Macro (aura-html) ## Overview The workflow state dialog box lets a user on the page or blog post to keep track of every stage of the workflow and interact with the applied workflow, for example, undertake an **Approve** or **Reject** decision for a [content review](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/631472149). ![image](media://f8461206-80a5-4beb-b209-00b5abf56db2) The contents of the workflow state dialog box change to reflect the workflow's current state and the type of transition that is defined from that state. If the state has a [content review](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/631472149) (an approval), this is characterized in the workflow state dialog box by buttons, usually captioned **Approve** and **Reject**. If the state is the final state in the workflow, the dialog box displays confirmation that an approval process has taken place. ![image](media://749429ea-ed9a-4555-bc80-b0e9c03c1685) Any edits to the page or blog post made while in this final state move (transition) the workflow to a different state - a workflow draft state. > 📝 The workflow state dialog box for the **final** state has no options for a user to action a change in the applied workflow state. > ℹ️ The **final** state name in the [Basic Approval](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/630986093) and [Content Expiry](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/629608558) workflows is **Approved**. In the [Quality Management System](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/631177774) workflow, the **final** state is Published. ## Add reviewers In a state with a content review, one or more users can be [assigned as reviewers](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/631145047) using the **Add reviewer** option. ![image](media://c069b179-2edf-4d20-9eab-0791b785d4ab) The avatar for each user added as a reviewer is displayed in the workflow popup. ![image](media://8ee3e267-b608-4359-a3c4-8e6b8d09cfb3) > 📝 Once a user is assigned as a reviewer, the workflow popup approval buttons are disabled for a user who has not been assigned. Choose the **+ **option next to the reviewer avatar(s) to search for, and assign, additional users. > ℹ️ Existing reviewers can also be unassigned if the user has not yet undertaken an approval decision. Each reviewer's decision is appended to their avatar (if there is more than one assignee) until all the reviewers agree to either **Approve** or **Reject** the content and the workflow approval transition occurs. ![image](media://bf1e79a5-6d72-449a-a706-3875b52f323c) > 📝 In a content review in a state in the [Quality Management System workflow](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/631177774), a reviewer needs to add user authentication details (username and password/token) to dialog boxes in the workflow popup to enable the approval decision buttons for the approval. ## Workflow progress tracker bar The workflow **progress tracker bar** can be found at the bottom of the workflow state dialog box.  ![image](media://fa39c5ae-0ad0-4ce6-a16c-621d03514fcd) The progress tracker shows the current state in the workflow. Usually, the tracker shows all the states, although in some workflows a state can be hidden from the tracker. For example, when the applied workflow is the [Quality Management System workflow](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/631177774), the workflow **Obsolete **state is only displayed in the tracker bar when the page is transitioned to the **Obsolete** state. ![image](media://f9c27800-66ac-4d47-88a0-0fb072c3ad09) > ℹ️ Hiding a workflow state from appearing on the tracker bar is sometimes used to support the team's focus on the overall workflow. ## Expiry due date Moving a page to the **Approved **state in an applied [Content Expiry Workflow](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/629608558) adds a due date lozenge to the workflow popup for the approved content. ![image](media://8f698e2e-f370-4ea1-8118-17aa61f5f162) The default due date value is 5 months from the date and time of the transition to the **Approved** state. The due date value is added by the workflow on the transition. > ℹ️ When the due date expires, the [Content Expiry Workflow](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/629608558) transitions the page or blog post to the **Expired** state. In this state, a review process is required to check for stale content. The default value is a workflow parameter, and it can be edited by a user when the workflow is first applied to a page. When the page is in the Approved state, a user can change the current added due date value by choosing the due date lozenge. > ✅ When a document is in the **Approved** workflow state in an applied [Content Expiry Workflow](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/629608558), the workflow popup does not offer a user any option to change the workflow state, but editing and saving an update to the document does cause the workflow to transition. ## State dialog box menu options ![image](media://b9a0a2a5-fbc7-4fa5-8153-4c3f5d278076) The workflow state dialog box’s three-dot menu option lets a user - View the current workflow applied to the page or blog post - **Show workflow** - Open the [document activity report](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/629970361) report for the page or blog post - **Document Activity** - Contact our support team - **Need Help?** ## Related pages - [https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/631472415](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/631472415) - [https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/631472149](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/631472149) - [https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/631472284](https://appfire.atlassian.net/wiki/spaces/CDCCL/pages/631472284)