---
title: "Built-in workflow templates"
canonical: "https://support.appfire.com/space/CDMC/2193129668/Built-in%20workflow%20templates"
format: markdown
---
> Macro (aura-html)

## Overview

Comala Document Management includes three built-in workflow templates to help you get started with document review and approval processes. These templates are available as [Global workflows](https://appfire.atlassian.net/wiki/spaces/CDMC/pages/2276786309) and can be linked or copied to any space.

## Available templates

- **Basic Approval Workflow** - a simple review and approval process with Draft, Review, and Approved states.
- **Content Expiry Workflow** - includes an expiration period on the Approved state. When the expiry date is reached, the document transitions to an Expired state for re-review.
- **Quality Management System Workflow** - a structured workflow designed for regulated environments, with e-signature authentication required for approvals.

## Use built-in templates in a space

Built-in templates are managed under *Global Workflows*. To use a template in your space, link or copy it from the *Space Workflows* tab:

- **Link** - creates a reference to the global workflow. A linked workflow can't be edited at the space level and automatically syncs future updates.
- **Copy** - creates an independent copy that you can edit without affecting the original template.

See [Global workflows](https://appfire.atlassian.net/wiki/spaces/CDMC/pages/2276786309) for detailed steps on linking and copying workflows.

> ℹ️ Built-in templates are fully editable. You can customize them to match your process or delete them to keep your workflow list clean. Deleted templates can't be restored through the app, so consider the impact on existing space configurations before deleting.

### **Related topics**

- [Global workflows](https://appfire.atlassian.net/wiki/spaces/CDMC/pages/2276786309)
- [Space administration](https://appfire.atlassian.net/wiki/spaces/CDMC/pages/2192776249)
- [Apply workflows at space level](https://appfire.atlassian.net/wiki/spaces/CDMC/pages/2193033075)
- [Visual builder editor](https://appfire.atlassian.net/wiki/spaces/CDMC/pages/2193162438)