--- title: "Space mode considerations" canonical: "https://support.appfire.com/space/CDML/650119920/Space%20mode%20considerations" format: markdown --- > Macro (aura-html) ## Overview When creating or using a workflow template as a space workflow  ([space mode of workflow application](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649531846)), there are some additional features to consider... | | | --- | | ## Has the workflow been properly described? | | You can use the [workflow editor](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649924594) in workflow builder to add and edit the workflow name, workflow description, and any instructions for the user when the workflow is first applied.
- [Name](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649662219) - [Description](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649924594) - [Workflow instructions](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649924594)
Space workflows of the same scope (global scope or space scope) are listed alphabetically in the dashboard within their scope. The order in which workflows are applied affects which workflow is applied.
![spacedocumentmanagementdashboard_gloablscopeworkflowsadded_orderedalphabetically.png](media://bc4bcb77-8a3a-4acd-ad18-ceb201913752) | | | | --- | | ## How will the workflow be applied? | | You can choose to apply your workflow to specific content. This can be the type of content. You can then further filter its application to specific documents using a content label filter.
- Pages, blog posts, or both? - [All space content](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649728005), or [content with a specific label](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649857661)?
> 📝 Only one workflow can be applied to a document, but you can have multiple active workflows in a space, each using a **content label filter** to allow application to different documents or simply filtering application to either pages or blog posts.
Using page templates that include labels can automate the application of a workflow when a page is created based on the content label filter.
You can also automate workflow application by linking a global workflow to space categories or attaching a workflow to a Confluence blueprint to automatically apply it to content.
- [Linked to space categories](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649629354)? - [Automatically applied when a user creates content user a Confluence Blueprint?](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649890383)
When there are [multiple active space workflows in a space](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649857661), after workflow scope (global or space scope) and content label filter, the priority of workflow application to the documents in the space is determined by the order each workflow is listed in the dashboard, with the highest listed workflow being applied (subject to workflow scope and any content label filters). Workflows are listed in order by scope (global scope first, then space scope) and then alphabetically by name for each scope. Management of the workflow order in a space within each scope can only be done by changing the workflow name. | | | | --- | | ## How will the workflow be configured? | | [Workflow parameters can be added using the workflow builder](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649792431) to give you flexibility to [manage values for teams of reviewers](https://appfire.atlassian.net/wiki/spaces/CDML/pages/650316136), expiry periods, and more. You can also configure the workflow to allow users to add workflow parameters (make them editable).
- [Workflow parameters](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649726186)? - [Space](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649726501) or [page-level configuration](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649628831)?
Metadata can be added in a variety of ways - types include [user reference and page references](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649827717) , workflow [event references](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649925434), [page properties](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649728272).
- [Page properties and metadata](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649728272)?
> 📝 Comala Document Management includes the [set-metadata](https://appfire.atlassian.net/wiki/spaces/CDML/pages/650251172) and [get-metadata](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649826804) macros to create and retrieve metadata parameters and metadata values. | | | | --- | | ## How will reviews and notifications work? | | - [Should a review transition to the rejected state as soon as one reviewer rejects](https://appfire.atlassian.net/wiki/spaces/CDML/pages/650217904)? - [How can I get my reviewers to provide authentication](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649890845)? - How should [global notifications work](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649530054)? How should [space notifications work](https://appfire.atlassian.net/wiki/spaces/CDML/pages/650119000)? Avoid spamming! - You can make workflow notifications inactive in the instance or in a space and create custom notifications for specific events or actions using the workflow by using workflow triggers or integration with 3rd party notification app: - [Custom message notifications](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649532172) - [Custom email notifications](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649563178) - [Slack notifications](https://appfire.atlassian.net/wiki/spaces/CDML/pages/650251857) - etc? | | | | --- | | ## What can the workflow automate or augment? | | You can configure the workflow to add and remove content labels - and [use labels to select the workflow being applied](https://appfire.atlassian.net/wiki/spaces/CDML/pages/650347842).
- [Label creation](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649728005)? - [Warn about orphans](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649694110), etc? - [Add, remove, or set page restrictions](https://appfire.atlassian.net/wiki/spaces/CDML/pages/650217804)? | | | | --- | | ## What can I use to inform users and the team on the documentation process? | | Users can access the [document activity report](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649070833) or document report for the space.
You can also create your own dynamic data dashboards to inform your team on Confluence pages by adding Comala reporting macros or [app integration with third-party reporting apps](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649888421)
- [document state report macro](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649956057) - [document stat report macro](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649889641)
You can use these macros to customize notifications!
You can [use CQL in the macro](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649824034) to create filtered reports! |