---
title: "Export to Word and PDF - page tools"
canonical: "https://support.appfire.com/space/CDML/650315435/Export%20to%20Word%20and%20PDF%20-%20page%20tools"
format: markdown
---
> Macro (aura-html)


## Overview

You can export a document to PDF or Word using the page tools menu. When exporting to **PDF** or **Word**, the export respects the document's **Published** versus **Draft** state when a workflow is applied, and it includes a** final state** ([same-space publishing](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649794062) is active).

![image](media://325bfd3c-0209-4522-a804-815e0b699bc3)

## What is exported?

| **Workflow state** | **Export - user edit permission** | **Export - user view-only permission** |
| --- | --- | --- |
| **No workflow** | - Latest version | - Latest version |
| ![image](media://8a06e97b-9154-4303-b83b-f55456682824)<br>**Unrestricted workflow state**<br>(Applied workflow does not have a final state) | - Latest version | - Latest version |
| ![image](media://acf8b8b1-ba44-4679-8c5e-46260ad0094e)<br>**Draft workflow state**<br>(Applied workflow has a final state) | - Latest version | - Version created on the last workflow transition to the final state |
| ![image](media://1cb745a2-a6ef-49b3-a0e5-8941aaae0189)<br>**Final workflow state** | - Latest version | - Version created on the last workflow transition to this final state |
| > ✅ To ensure **edit **and **view-only** users view and export the same version when the document is in the final state, when a document is updated in the final state, the workflow usually includes an automatic change of state. |

See [State status indicator circles](https://appfire.atlassian.net/wiki/spaces/CDML/pages/650152863) and [Publishing](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649923873) for more information.

## Draft state exports

When exporting a document that is in a draft workflow state, the exported file includes the state name under the page title.

![image](media://e2400f91-161d-4d0e-96f6-6c7912e68d4f)

## Related pages

- [https://appfire.atlassian.net/wiki/spaces/CDML/pages/649923873](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649923873)
- [https://appfire.atlassian.net/wiki/spaces/CDML/pages/649662664](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649662664)
- [https://appfire.atlassian.net/wiki/spaces/CDML/pages/649530727](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649530727)
- [https://appfire.atlassian.net/wiki/spaces/CDML/pages/649923655](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649923655)

**External link:**

- [https://confluence.atlassian.com/doc/export-content-to-word-pdf-html-and-xml-139475.html](https://confluence.atlassian.com/doc/export-content-to-word-pdf-html-and-xml-139475.html)

| [‹ Back to Page tools menu](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649856105) |
| --- |