---
title: "Modify an existing workflow template"
canonical: "https://support.appfire.com/space/COMALACDCLS/649860761/Modify%20an%20existing%20workflow%20template"
format: markdown
---
> Macro (aura-html)

## Overview

The current workflow added to a space or added as a page workflow can be **modified in a number of simple ways** to reflect the individual needs of the team or the project.

In a space, you have the option to modify to the current workflow template but

- any changes to any workflow template will be limited to its current use, either on the individual page or as a space workflow in the current space
- if a different workflow is added to the space, any changes will be lost

The source workflow bundled with the app is not changed or updated.

The modification options include [changing state names](#Modifyanexistingworkflowtemplate-stateedit), [setting custom action labels for the approval](#Modifyanexistingworkflowtemplate-approvaledit), [configuring the read confirmation request](#Modifyanexistingworkflowtemplate-rc-edit) and [adding a content filter for a space workflow](#Modifyanexistingworkflowtemplate-contentfilteredit).

You cannot add or remove states, change state transitions or approvals in Comala Document Control.

> ℹ️ Fully customizable workflow templates that can be created, saved and shared across spaces are only available in[ Comala Document Management](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649824385).

## Modifying your workflow

Either choose **Edit Workflow** in Page Tools menu on the page or **Edit Workflow** in space tools Document Control dashboard.

This gives access to [workflow builder](https://appfire.atlassian.net/wiki/spaces/COMALACDCLS/pages/649564398)

![image](media://a4d334f9-fbbc-421c-9253-78fd140d2325)

  


The Workflow Builder consists of the Workflow Navigator displaying a visual workflow diagram and the Workflow Panel.

### Change the state name, color and description> Macro (anchor)



Choose a state to open the state editor to edit the state name, add a description or add a custom color for the state.

![image](media://64e2cb77-da71-4e0b-aba9-67d418f1e8ce)

  


Any transitions from other states to this state will be automatically updated to the new state name.

### Enable roles for approval reviewers/set custom action labels> Macro (anchor)



Choose a state with an [approval ](https://appfire.atlassian.net/wiki/spaces/COMALACDCLS/pages/649663953)to open the approval editor. You can

- disable/enable the approval option to add a descriptive role for a reviewer
- edit the default **Approve**/**Reject** names for the approval decision buttons in the workflow popup

![image](media://d11e5150-c2a9-4982-a142-6bd92e391917)

![image](media://94837f00-c899-4c2f-a035-8755f135bfed)

Simply remove the custom action label names in the approval editor to return to the default **Approved** and **Rejected**.

### Enable/disable requirement for a read confirmation to be added on the transition to the final state> Macro (anchor)



Choose the slider to enable/disable the addition of a [read confirmation](https://appfire.atlassian.net/wiki/spaces/COMALACDCLS/pages/649925851) request on the transition to the final state.

![image](media://cc9e86be-970b-4028-a270-6bf6c2ce10a3)

  


Choose ** ****[Read Confirmation](https://appfire.atlassian.net/wiki/spaces/COMALACDCLS/pages/649925851)** to configure the read confirmation to allow/remove the reviewer choice in the workflow pop to add a read confirmation request.

![image](media://6aa62683-46e1-4965-ac13-4f5326e74e81)

![image](media://015fd6b5-1d66-4c69-8dde-9f64b3dbb1c5)

### Workflow Page layout

Page header and footer messages can be added in **Page Layout** and each configured for display based on user permissions - to content editors, view only users or all users.

![image](media://5caf97ef-909d-4bab-93d2-02e7998804f9)

![image](media://c4868ca9-1687-4ae0-a6cd-97debd7ac489)

### Space content filter> Macro (anchor)



If you edit the existing template in the space tools Document dashboard you can also add a filter for the application of the space workflow by adding a [content label filter ](https://appfire.atlassian.net/wiki/spaces/COMALACDCLS/pages/650317398)to the workflow

![image](media://40ff00eb-1395-49d5-8914-cf1c076ca11f)

### What you cannot change

- add or remove the existing states
- edit the state transitions
- add or remove an approval
- rename the workflow

  


> ℹ️ Any changes to the page workflow will be unique to this individual occurrence on the page or blog post where you have applied the workflow.
> ℹ️ 
> ℹ️ Changes to the current space workflow will be only applicable to the current template in the current space.
> ℹ️ 
> ℹ️ Adding a new workflow to the space tools Document Control dashboard will remove the edited workflow and changes will be lost.
> ℹ️ 
> ℹ️ *If you want to be able to create and apply a customized workflow that can be saved and shared across spaces please look at* [Comala Document Management](https://appfire.atlassian.net/wiki/spaces/CDML/pages/649824385).