---
title: "Capacity per period report"
canonical: "https://support.appfire.com/space/DLP/2211941227/Capacity%20per%20period%20report"
format: markdown
---
> Macro (aura-html)

> ℹ️ This report type is available with [BigPicture Enterprise](https://marketplace.atlassian.com/apps/1215158/bigpicture-enterprise?tab=overview&hosting=cloud) only.

## About the Capacity per period report

Generate a capacity report for a given period.

| **Field** | **Description** |
| --- | --- |
| Name | Name of the report. |
| Category | You can group capacity by:<br>- total (this report allows you to see a total sum calculated for a given period of time, which is not possible in the Resources module. The capacity/workload total lets you easily see if a workload in a given project is above or below capacity)
- per skill
- per team
- per user. |
| Value | Conditional field (unavailable for the reports in the "total" category).<br>Select a skill, team, or user the report will be generated for. |
| Aggregation | You can aggregate capacity data by:<br>- total
- week
- month. |
| Start/end date | Optional field.  
Specify the time window a report will cover. Data outside of the specified period is omitted in the calculation. |

![Capacity chart](media://1ee65a38-a416-44e7-86d5-872e0da732a6)

## Report data

The report data is expressed as a number of hours.

The report is based on:

- Capacity (as calculated in the Resources module - if capacity was overwritten in the  capacity panel of the Board module it is ignored)
- Workload (workload is based on the Original Estimate, but can be overwritten).

| **Column** | **Data** |
| --- | --- |
| 1st column | Total capacity |
| 2nd column | Distributed workload (used capacity) |
| 3rd column | Remaining capacity (when the distributed workload exceeds total capacity, the number can be negative) |

### Workload

Workload is based on the Original Estimate.

In the "manual" contouring mode you can distribute more or fewer workload hours than the Original Estimate suggests. **Only the distributed workload is taken into account when generating a report.**

![Contouring mode set to Manual](media://1fc6c7ae-9e73-4e8e-8b59-c181bf522a6e)

Workload contouring can affect the report. 

<details>
<summary>Expand an example</summary>

The Original Estimate is set to 8h. 

![Original estimate set to 8](media://cd6ddef4-9219-49be-bffc-2f88a29157c3)

Task duration is 4 days (based on the start/end dates).

![A task highlighted in Resources panel](media://49cd7267-8ab9-455b-bbb9-f59627c23e6c)

The task Begins on the last two working days of the month.

![Resource panel, workload highlighted](media://ce919f0b-7f5b-436f-8eff-beb6d4231675)

The workload contouring is set to "front-loaded". 

![Countouring mode, front loaded](media://31297269-2e72-409d-9d30-980d77453f6d)

Result: 

In a monthly report, the entire workload is distributed to April. The task contributes zero workload to the May report.

![Workload for a week](media://aeac1602-eac1-4511-96cd-cb983e194f9b)
</details>

### Limitations

The report covers only data that fits within the Box period. Using the 'date range' filter won't expand the report beyond the start/end date of the Box. If the period of your tasks extends beyond the Box period, modify the Box start/end date to encompass all your tasks. 

## Portfolio box

In a portfolio, you need to select the Box a report will cover. 

![Capacity report form, Project highlighted.](media://6ba0a13d-0fc6-4b3b-801c-a5bfb28f7bf2)

![Portfolio in project tree](media://00b6b59a-d806-42c8-910a-ec3098270ffb)