---
title: "Swimlane picker."
canonical: "https://support.appfire.com/space/DLP/298353624/Swimlane%20picker."
format: markdown
---
| **Contents:**<br>> Macro (toc) |
| --- |

## Introduction

The swimlane picker will help you manage your tasks based on the swimlane type you are interested in. With live synchronization, all changes are reflected immediately.

![image-20240625-081951.png](media://13935d8e-566b-4d27-bc64-61bf7444700a)

## Swimlane types

You can switch between five swimlane types:

- Team
- Team members
- Status (read-only mode)
- Priority
- Color

Swimlanes are displayed in alphabetical order and cannot be rearranged.

![image-20240624-102822.png](media://a7e3a227-13af-4cf0-ab3d-fefe5be15cee)

### Team

Select the **Team** swimlane to have a clear representation of each team's workload. The teams displayed on swimlanes are configured in the [Teams module](https://appfire.atlassian.net/wiki/spaces/DLP/pages/298287632).

You can decide what teams are visible by selecting or deselecting them from the **Swimlane value** drop-down menu. 

![image-20240624-092259.png](media://0ffb9de4-e7b9-486a-b5a5-2f7ddbff0fb3)

### Team members

Select the **Team members** swimlane to show the distribution of tasks assigned to each individual, making it easy to track personal workloads and responsibilities.

Team members displayed on swimlanes come from teams configured in a box in the [Teams module](https://appfire.atlassian.net/wiki/spaces/DLP/pages/298287632). If a person is not in any team, they aren’t visible as a swimlane. 

![image-20240624-113937.png](media://c6fa1d18-1624-4e3a-98e4-3feb23dcc0a8)

### Status

Select the **Status** swimlane to see tasks sorted by their current state. The displayed statuses depend on task statuses in a box's scope. 

> ⚠️ The **Status** swimlane is available in the **read-only** mode with limited view settings. You can’t move tasks from/to the backlog, rearrange, or add new tasks.

![image-20240625-082616.png](media://c5138b03-58a5-4a85-800a-1279b8e064b1)

### Priority

Select the **Priority** swimlane to organize tasks according to their urgency or importance, helping teams focus on high-priority items first. The priority levels displayed on swimlanes depend on task priorities in a box’s scope. 

![image-20240625-080956.png](media://ccf9b078-8ae8-4e25-9260-3509f427e239)

### Color

Select the **Color** swimlane to group tasks by BigPicture colors, allowing for quick identification and differentiation based on custom criteria.

![image-20240625-083047.png](media://0b759c37-5ce6-4bf8-8301-5886f42bc099)

## Available view settings

Available view settings depend on the selected swimlane type. 

| **View option** | **Available for swimlanes:** |
| --- | --- |
| **View > Layout**<br>- Compact
- Regular
- Wide<br>![image-20240624-092954.png](media://9d1690ae-4bcf-44b9-9e6d-992769bee10a) | - Team
- Team members
- Priority
- Color |
| **View > Totals**<br>Type:<br>- None
- Work progress
- Capacity allocation<br>Aggregate by:<br>- Story points
- Tasks
- Time spent (standard format, days, or hours)<br>![image-20240624-093335.png](media://16ce7510-5876-44de-87b2-20fd76b6c8c7)<br>When the view is set to **Capacity allocation** and aggregation by **Story points, **you can edit the capacity:<br>1. Click on the **Edit** icon next to capacity.
2. Enter capacity in story points.
3. When ready, click **Save**.<br>> 📝 When a team member is assigned to more than one team, you **can’t** edit their capacity on the swimlane. To edit the capacity, click the **[Capacity planning](https://appfire.atlassian.net/wiki/spaces/DLP/pages/297865366)** button at the top menu.<br>![image-20240625-073231.png](media://562e9d3b-c867-4f87-9a56-a7afa8df5133) | - Team
- Team members |
| **View > Task warnings **<br>Tasks are marked in orange, and an **exclamation mark** icon appears next to each task that requires attention.<br>![image-20240624-113259.png](media://2f116877-df54-4844-aa93-714ababbe167) | - Team
- Team members
- Status
- Priority
- Color |
| **View > Show objectives**<br>If objectives are defined, they are displayed above tasks.<br>![image-20240624-113547.png](media://2e042762-1a09-4275-b0e5-a45be8d7b9b7) | - Team |

## Swimlane value

You can completely hide swimlanes of a given type depending on their value, giving you full control over what information is displayed. 

Swimlane values will be displayed only if a checkmark is next to them. 

- Use the search box to find swimlane values faster.
- Select or deselect all swimlane values with one click.

![image-20240624-103710.png](media://5ff7cc89-8fe4-4136-a95e-de3aa0f9df4a)

## Available actions

For **Team, Team members, Priority, and Color** swimlane types, you can:

- Add new tasks (Jira issues) directly to a selected timebox.
- Rearrange tasks between timeboxes and swimlanes.
- Drag and drop tasks from the backlog.
- Move tasks back to the backlog.

> ⚠️ The **Status** swimlane is available in the **read-only** mode with limited view settings. You can’t move tasks from/to the backlog, rearrange, or add new tasks.

### Add new tasks

You can add new tasks (Jira issues) directly to a selected swimlane:

1. Click on the **plus** icon.
2. Complete the details.
3. Click **Create**.

![image-20240624-095235.png](media://46dc66c8-0f09-498d-b1c6-012915e0b932)

### Rearrange tasks

To rearrange tasks:

1. Find a task you want to move.
2. Left-click on the task.
3. Drag and drop the task to a new place.

![2024-06-24_12-23-37.mp4](media://f084fc02-ef08-4023-9161-66004edce0bf)

### Move tasks from/to the backlog

To move tasks from/to the backlog:

1. Expand the **Infobar** panel.
2. Find a task.
3. Drag and drop the task to a new place.

![2024-06-24_12-20-51.mp4](media://9752259e-3dab-4261-bff0-4837be99e8df)

## Constraints

### Team - "Unknown" swimlane

Most tasks are either unassigned (no team assigned) or are assigned to a particular team. 

When the assignment is unclear, a task is placed in the **Unknown **row (below the "unassigned" row):

- "Other Box team" → a task has been assigned to a team, but that team doesn't exist in the context Box (the team hasn't been added to the Box you're in). The task is in the scope of another Box - in that Box, the task is already assigned to a team.
- "Unknown" → team information can't be matched to any existing Boxes that contain a task (the task has been assigned team information, such as a team code; however, no matching team has been found in any Boxes the task is in).
- "Undetermined" - in the app, multiple teams have the same information (team code). The app can't determine which team the task should belong to.

### Team members - "Unassigned" swimlane

If there is no assignee, a task is visible under the **Unassigned** swimlane.

### Dependencies

When a swimlane value is hidden, dependencies between cards of the hidden swimlanes will not be displayed.

### Capacity totals

For the **Team members** swimlane, capacity totals are calculated as a sum of team members' capacity in a given timebox. In periods when a team member is not active, their capacity equals 0 and cannot be edited on the board. If task is assigned to the member in this period, capacity calculation is displayed with overallocation (e.g 10/0 story points, when task is estimated at 10 story points).

The team member’s activity depends on the configuration in the [Teams module](https://appfire.atlassian.net/wiki/spaces/DLP/pages/298287632). 

### Tasks assigned to an individual are auto-assigned to their team

When the **[Tasks assigned to an individual are auto-assigned to their team](https://appfire.atlassian.net/wiki/spaces/DLP/pages/297962731)** option is enabled and you change the assignee of a task by dragging and dropping a task on the swimlane, BigPicture validates if a team matches the assignee (team member). 

- With one-to-one assignments where the team of the team member is known (the user belongs to only one team in the box) - the team is updated.
- With one-to-many assignments, where the team member belongs to more than one team in the box, the user is informed with the message “*Team member assigned belongs to more than one team, team field was not updated*”.