---
title: "Capacity per period report"
canonical: "https://support.appfire.com/space/SPM/1918765199/Capacity%20per%20period%20report"
format: markdown
---
> Macro (aura-html)

## About the Capacity per period report

Generate a capacity report for a given period.

| **Field** | **Description** |
| --- | --- |
| Name | Name of the report. |
| Category | You can group capacity by:<br>- total (this report allows you to see a total sum calculated for a given period of time, which is not possible in the Resources module. The capacity/workload total lets you easily see if a workload in a given project is above or below capacity)
- per skill
- per team
- per user. |
| Value | Conditional field (unavailable for the reports in the "total" category).<br>Select a skill, team, or user the report will be generated for. |
| Aggregation | You can aggregate capacity data by:<br>- total
- week
- month. |
| Start/end date | Optional field.  
Specify the time window a report will cover. Data outside of the specified period is omitted in the calculation. |

![Capacity chart](media://a077e78b-aa1b-4db2-9a93-6b3b4f021265)

## Report data

The report data is expressed as a number of hours.

The report is based on:

- Capacity (as calculated in the Resources module - if capacity was overwritten in the  capacity panel of the Board module it is ignored)
- Workload (workload is based on the Original Estimate, but can be overwritten).

| **Column** | **Data** |
| --- | --- |
| 1st column | Total capacity |
| 2nd column | Distributed workload (used capacity) |
| 3rd column | Remaining capacity (when the distributed workload exceeds total capacity, the number can be negative) |

### Workload

Workload is based on the Original Estimate.

In the "manual" contouring mode you can distribute more or fewer workload hours than the Original Estimate suggests. **Only the distributed workload is taken into account when generating a report.**

![Contouring mode set to Manual](media://34f63d23-70b1-4f36-ada1-677440dbe5b5)

Workload contouring can affect the report. 

<details>
<summary>Expand an example</summary>

The Original Estimate is set to 8h. 

![Original estimate set to 8](media://87efaf54-7029-4681-a2f0-8b446172f27a)

Task duration is 4 days (based on the start/end dates).

![A task highlighted in Resources panel](media://3d3f98b3-3a14-4098-982d-a70d188d2380)

The task Begins on the last two working days of the month.

![Resource panel, workload highlighted](media://68e67235-12f5-4583-982b-44a6283c2911)

The workload contouring is set to "front-loaded". 

![Countouring mode, front loaded](media://030aaf45-36b4-4670-84af-a9ecf6fe17f6)

Result: 

In a monthly report, the entire workload is distributed to April. The task contributes zero workload to the May report.

![Workload for a week](media://68f9d6db-8e78-4153-855d-1b342b2bcf65)
</details>

### Limitations

The report covers only data that fits within the Box period. Using the 'date range' filter won't expand the report beyond the start/end date of the Box. If the period of your tasks extends beyond the Box period, modify the Box start/end date to encompass all your tasks. 

## Portfolio box

In a portfolio, you need to select the Box a report will cover. 

![Capacity report form, Project highlighted.](media://39555215-cb48-49e6-9b12-39b217121043)

![Portfolio in project tree](media://ffd243b4-5120-41d7-95c6-ca43ceade0bc)